Month April 2017

Month April 2017

Hire Purchase Vs Leasing

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Are you familiar with the type of loan you are holding for your existing photocopy machine? These are one of the most commonly ask questions during a sales appointment. However, It is not surprising to see customer stumble over this question even after going through few round of copier upgrading.

At the outlook, it might be insignificant to copier shoppers since most of us usually only pay attention to the monthly expenses. In contrary, the different are huge and worth considering.


Hire Purchase

Hire purchase is a type of loan that we are most familiar with because it is usually associate with our car loan. Buyer adopting a hire purchase has ownership of their loaned equipment after completing their term plan.

Unlike in the past, it is popular recently because of the benefit come from the government ‘s pic scheme first introduce in 2012. Because,  such loan grants ownership of the loaned equipment, copier buyer now can enjoy subsidies during the full loan period.

If there are no more grant, should I go for hire purchase?

It is subjective because it depends on your service maintenance agreement with your supplier. Most copier vendors offer maximum 5 years of service warranty for your photocopier.

In other words, after 5 years, you are left with a “white elephant” that can only be used as a display piece in your office. There won’t be any support for toner or spare part. You might feel the same way as I do. It is such a waste! However as far as technology are concerned, just like your home 59-inch plasma tv, It depreciates faster than your smartphone & turns obsolete in a few years.

If you are able to negotiate for a longer service agreement term for your copier machine, than hire purchase may make sense.


2. Leasing 

Leasing is a loan type that does not grant ownership at the end of the lease. It has lower interest rate than hire purchase and is one of the most popular choices before “pic” came into the picture. Such loan is considered flexible because of the lower interest rates and it is more economical to upgrade your copier with your existing leasing loan vs a hire purchase.A point to note, unless it is necessary or you got a good offer during the promotion period, else frequent upgrade before the lease expires will only cause you to pay more in your next lease cycle.

You may already know that there is 2 type of leasing in practice. The first type is referred as “pure lease”. This is a type of lease that is more commonly practiced and understood by the customer.  As the name indicated, the monthly loan amount and the lease period is all you need to pay attention to.

Another type of lease which is less mainstream normally referred as “lease”, while some also called it a loan with balloon scheme.  In practice, they are similar to “pure lease” except the fact that there is a residual value at the end of the loan period.

Like all loans, it requires a long-term commitment and unless you have done our math and know what you are doing, else it is economical to rent a copier with a flexible term.



Portable Copier

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Looking for a compact side photocopier? Get to know the considerations

Compact photocopier has become more popular for many home users and small businesses recently, in particular when they don’t have too much space. Thanks to the technology that has made it possible to achieve high-end photocopiers at affordable rates while having most of the features a larger standard copier contains. These include duplex copying and automatic document handling amongst others.

The modern desktop photocopiers are multifunctional. It can also function like a scanner, fax and printer, being a multiple-purpose machine. This is a nice extra for home or small businesses users having no technical assistance or department. If you are planning to make your purchase, here are some considerations.

Buying a cheap desktop photocopier

Getting a used copier that is near to the end of the lease term (usually 3 to 5 years lease) and comes with complete maintenance and timely replacement of broken or worn parts. These refurbished desktop photocopiers are re-sold at reduced prices, presenting the cheapest options. Refurbished photocopiers are eco-friendly options for home users and small businesses that also enable them saving 50% to 75% of the new, rented or leased desktop photocopier’s cost.

Feature considerations

One of the key factor to consider before making a purchase is the usage rate the photocopier will be performing at. For an example, you won’t want to purchase a compact copier machine that could only handle 50 percent of your print load. The result is faster wear and tear and experience frequent downtime.

Some other important considerations include:

  • The copying speed (including time to deliver the first copy from the standby)
  • Whether a color or mono (black & white) copier is needed
  • Portability (dimensions suitable for moving around)


Leasing consideration

Though many desktop copiers are available on lease, dispelling the immediate purchase need, we would recommend you to check copier’s total lease cost and compare it with the price of the one that bought outright. Leasing makes getting a copier affordable, however, the downside is you have to commit for a duration usually between 3 to 5 years. Alternatively, you can rent copier machine if you are not ready to commit to a fixed loan for that long.

Examining your budget

You also need to determine the total budget you have for purchasing or leasing a desktop copier. This must not just include the purchasing or leasing cost, but also the toner cost, maintenance, and consumables cost incurred monthly. For most instance, cheap desktop copier may be tempting to purchase but it may come with a higher price to maintain and run. Hence, do your math and add up the total expenses incur for the copier model in your cart before committing the sales. For more information, check on my previous blog on the cost of owning a photocopier machine.


Fuji Xerox ApeosPort VI C4471

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Fuji Xerox ApeosPort VI C4471 Machine Review

When you want to work smart, you need smart equipment to help you, particularly when it comes to office management and streamlining your business. This is why business managers are super-excited about the newly released Fuji Xerox Apeos Port-DocuCentre VI products, including the popular C4471 model.

Designed to create a Smart Work Gateway (SWG) that is guaranteed to improve flexibility and freedom for any administrative working environment, the new Fuji Xerox C4471 enables business owners to make their workplaces dynamic. Better still, it supports many different business environments and work styles, so that any industry can make use of its incredible potential.

Concept of the SWG

Powered by the concept of mobile printing, freedom and flexibility are highlighted by the ability of users of the new Fuji Xerox machine to plug in, then sign onto the machine, and connect to the workplace from anywhere. This in itself is amazing, but the real value comes with the fact that the SWG is totally compliant and adheres strictly to all the policies that relate to security.

The Apeos Port-DocuCentre VI machine is a powerful multifunction device (MFD). Key features of the C4471 machine include:

  • An ability to respond and recover from “sleep mode” (which is highly energy efficient) when the person wanting to use it gets close.
  • Quick authentication from other devices. All users need is an identification card (IC) to get into another machine. This effectively reduces admin work.
  • The fact that face recognition can be installed so that an IC card doesn’t have to be used.
  • There is a customized screen for individual users.

While some of these features are optional, all are available and they are proving very popular with users.

Features and Benefits of the Fuji Xerox Apeos Port-DocuCentre VI

Photocopying was never this good! But, of course, the newly released Fuji Xerox Apeos Port-DocuCentre VI is more than just a photocopy machine.

Whether you value the fact that faxed documents will be uploaded automatically into the cloud, or you simply need a cool, new machine that can handle in-house on-demand brochures from your office, the Fuji Xerox C4471 machine is an excellent possibility. It’s as versatile as your office is going to be!

If you want an environmentally friendly machine that can scan incredibly quickly and produce high-quality images, you really should consider this one. Additionally:

  • You can copy and print at a whizzing 70 sheets per minute
  • It can handle high-resolution photos (up to 1,200 x 2,400 dpi) and text, maps, and other pictures and illustrations up to 600 x 600 dpi.
  • The scan speed for black and white is 135 sheets per minute. The ApeosPort-VI C7771 provides the same speed for color.
  • A selection of paper sizes may be used, and paperweight varies from 52 to 300 gsm.

And those features are just the basics.

Scanning is simplified. It’s a lot easier to share documents. There are really cool cloud services that come with the machine. Post-processing of booklets and brochures is also simplified and optimized for those who choose to use a finisher with the new Fuji Xerox machines.

How can it get any better?


Laser Versus Inkjet Printer

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Laser Versus Inkjet Printer – Which one to go for?
Till a few decades ago, cheap inkjet printers were considered as home-use products, while heavier and more expensive laser printers as “solely for business” stuff. However, with a persistent and significant decline both in the price and size of the laser printers in the global printers and copier machine industry, laser printers is increasingly becoming a comfortable solution for many home’s desktops too. But is it a wiser choice? i.e. to shift from inkjet printers to laser printers? Let’s discuss.
The Cost Consideration
Basic or standard monochrome laser printer models are now available in the market for as low as $175; for instance, Samsung Xpress M2070W, even though more advanced and sophisticated color editions having features like duplex printing, Wi-Fi and scanning may have three times higher cost. This is significantly higher than inkjet printers, many models of which are available for as low as $90; for instance, Canon PIXMA MG3650. Hence, a laser is only a better option if your saving on your ink supersedes the additional cost of your machine.
The Printing Capacity
The standard cartridges in laser based on colored toner, (i.e. dry ink), usually magenta, cyan, black and yellow, contains many intricate elements, yielding 1,500 to 3,500 prints but may set a user back a costly $100-$210 each. However, this still seems better than merely 200 pages likely to be printed by simple inkjet printers costing $90 or below.

So, are the laser printers cost-effective substitute for home based users?
Well, there is no exact answer to this question. It all depends on the usage; how many pages are being printed on a daily basis. One of the experts who is heading a cartridge recycling business, states that laser delivers better value with time; however, its initial outlay may be a lot more.
Reviews of the users have also shown that if your usage is based on just 1000 -1200 pages a year with 5 percent paper coverage (ISO Standard), then inkjet printer at around 5 pounds per page makes a better value.
However, if your usage exceeds 2,000 pages annually, the laser printer models at around 3 pound per page are cheaper. It is to be noted that if you are printing too many monochrome documents, a laser is likely to save higher cost than an inkjet.On the other hand, inkjet printers have their own benefits. For a home-based user, the color definition and print quality of inkjets are better than laser. If any home-based user is mostly printing photos, it is recommended for him or her to stick to an inkjet printer. If inkjet fits for you, be sure to check out my last blog on most cost effective inkjet printer.


Laser Versus Inkjet- Pros & Cons

  • Laser Printers
Pros Cons
Faster printing than the inkjet printers. The difference is highly noticeable in high volume jobs. More time taken to warm up.
Perfect for sharp monochrome text printing with occasional graphics. They manage fine lines and small fonts much better than the inkjets. Upfront costs are higher
Better than inkjet for high-volume jobs. Toner leakages may happen.
For graphically simple documents’ printing, prices of laser printers are better than inkjet printers. Though the machine is costlier yet its toner cartridges yield more printed sheets relative to their cost, than inkjet printers. Cannot handle heat-sensitive paper types.
Not better than inkjet for smoothly printed photographs.
Bigger and heavier than inkjet counterparts.

• Inkjet Printers

Pros Cons
Perfect for heavy graphics and photos. They blend colors more smoothly than laser. Expensive inkjet ink.
Low start-up cost & ink cartridges are less expensive than those of laser. Ink being water-based, prints are vulnerable to fading and water damage.
Can print on almost all kinds of paper, including textured stationery, glossy paper, and even some kinds of fabrics. Frequent cleaning of cartridges is required. Many inkjet printers do it in auto basis yet they waste a lot of ink during the process.
No or little warm up time. Slower than laser. Not suitable for high volume jobs.
 Cartridges can be recycled-refilled-reused. Paper tray is of low capacity (50-100 sheets max.).
 Smaller and lighter than laser counterparts.



Evolution of Photocopier machine

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Photocopier Machine- How It Works

A photocopier machine, often called copier machine, has become a necessity of our lives. Be it offices, schools, homes, public institutions, universities, marketing and advertising firms, a fast, reliable and long lasting photocopier machine is an MUST-to-have device. But have you ever thought how was such a marvelous invention made? What is the technology working behind the printing of our lots of sheets every day? What are the basics components of the machines that ensure quality printing each time you turn on the device?


The Evolution of Technology

Photocopy machine makes our documents’ copies in a quick and economical way. As far as the technology is concerned, traditionally, most of the photocopier manufacturing brands were using xerography as the mainstream technology. This process is based on using electrostatic charges created on the light-sensitive photoreceptor for first attracting and then transferring toner to form an image on the paper. Through a pressure or heat, the toner is fused to the sheet of paper. You would find some copiers using other technologies like ink jet; however, xerography is still considered as a standard for professional copying.

Xerox was the company that launched Xerographic for the first time in 1959, almost 57 years ago from today. Its popularity made Photostat, Verifax, mimeograph machines, carbon paper and traditional duplicating machines obsolete. The earliest version was the Gestetner Stencil Duplicator, which was invented by David Gestetner in 1881. The start of the 2010s witnessed the high-end printers that are all in one, doing faxing, copying, scanning and printing. Today, most of the printers we use are all high-end machines that can both print and copy, both in monochrome and in color. The world’s leading brands like HP, Epson, Canon, and Brother, are all making 2 in 1 copier machines now, bringing ease and flexibility to home and office user.
Some of the major benefits of today’s multi-purpose photocopiers that made old copier technology obsolete lie in their features that:

• Use plain or untreated sheets of paper
• Execute two-sided (duplex) printing
• Scan as many pages as required on auto basis
• Sort the printed sheets


The incorporation of Digital Technology

Advance photocopiers of today are increasingly adopting digital technology, making old analog technology obsolete. Through digital copying technology, the copier now incorporates a laser/ink jet printer and a scanner. The brings a world of advantages including:
• Automatic enhancement of image quality
• Ability to carry out “build jobs”

Many digital copier machines have the ability to perform high-speed scanning, along with offering a feature to email the documents on an auto basis. In addition, automatic collation capability has also enabled printing of many documents at a time. For instance, if you want to copy 30 pages more than once, each page is scanned just for one time. The saved information is used to generate rest of the sets. There are low-end copiers that also use this technology, but these usually have a standard PC scanner linked to an inkjet or low-end laser printer, which are bit slower than high-end copiers.


11 stages of a photocopying process:

1. Photoelectric conversion
Upon placing a document on a document feeder or scanner, the light from the lamp fitted in the scanner unit is reflected via lens and mirrors to a CCD (Charged Couple Device) unit, where it is converted into an electrical signal. This stage is skipped if your data comes from your computer directly. In that case, you start from the third step.

2. Image processing
The electrical signal is converted into a digital signal, with enhancements and corrections made at the same time. These include all desired settings made by the user, for instance, brightness, reduction., enlargement, contrast etc.). If data is coming from the computer, it is then converted back to an analog signal.

3. Conversion of digital to analog
The digital signal is converted back to an electrical signal. This signal corresponds to the on and off timing of laser beam diode placed inside the Print Head. This beam produces the mirror image of to-be-printed or scanned document on the drum surface.

4. Photoconductive drum
This is the most crucial component of the photocopier. The drum is basically a hollow aluminum cylinder. It is wrapped with a light-sensitive material. In this drum, the electrostatic or invisible image of the document to be copied, is generated. It is to be noted that drum size differs as per photocopier model. Most of the high-end machines have a longer length and wider diameters as compared to lower-end ones. In the case of any damage on drum’s surface, the output is affected.

5. Drum Charging
In this stage, a uniform negative DC (Direct Current) charge is applied all through the drum length. This is done through a part called primary charge corona, which has a screen grid fixed above and near the drum. Different kinds of drum charging parts are used and differ from model to model. The drum charging stage produces ozone. To avoid ozone emission outside, special filters are fitted inside the copier.

6. Laser Beam Exposure
The laser beam that had been generated from digital to analog conversion, is projected into drum surface.

7. Image Generation
The drum rotates and comes into contact with the roller, which supplies toner. A visible image of copied document will form.

8. Paper feeding
Paper is fed into the machine from the source tray. This feeding must be straight to avoid jamming.

9. Image Transfer
The image on the drum is then shifted to paper surface fed from the trays.

10. Neutralizing, drum cleaning and toner recycling
Unused residual toner that is left on the drum surface after the development of image, is cleaned and scrapped off. This is done by a blade fitted with the drum. The cleaned drum is neutralized by LED light for removing any charges left and making it ready for next process.

11. Paper exit
The copied or printed paper comes out of the machine and is moved to the receiving tray. You’re done.
This process is indeed lengthy, but thanks to today’s high-end digital copiers that make it done in few seconds.

I hope you would have found this article helpful. Stay tuned to my blog for more information.



Life of a copier sales person

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When I first started in the copier industry, I had no client’s database, no previous exposure to the market, no contacts or pertinent corporate circle. As part of the copier industry practice, I had to make more than 100 cold calls a day in the hope of securing an appointment.

You know 99% of the time, people are negative when picking up sales calls. I was warned for complaints lodged against harassment attempts, calls hung up in the middle of my sales pitch were just part and parcel of my daily routine. However, the most demoralizing thing was when I couldn’t even get a single appointment after busy making calls for a week!

My daily routine was not limited to cold calls. Often, I would go for door-to-door sales after lunch if I had no appointment on that day. I recall during one of the sales trips, I made a mistake entering a company not noticing the “No Sales Person” sign board. I was being shouted at and immediately chased by an admin manager when she spotted me standing outside her office. I could felt that everyone who was then present was cheesed off with me. Shocked by the event, I shy away with legs trembling.

There was another time a police report was made against me for trespassing a private warehouse when I entered the wrong building for my copier appointment. I was so pissed off with the security guard for not listening to my side of the story and I had to go through the trouble of going to a police station to make a statement report.

During those days, I couldn’t afford a car. So after each door-to-door sales trip especially after the office hour, I would quickly hire a cab and rushed home in the hope of not encountering those familiar faces whom I had pitched. Looking back, it is quite interesting to know how thin my skin was.

To be honest, I am not a person that could handle rejection well. I often find it very hard to pick myself up to work every morning while I was haunted by the fear of rejection. I had to constantly clear my mind with positive affirmation before the start of the day because I knew those negative voices inside my head was toxic to my life.

Gladly, I love reading. So whenever I am down by my sales result, I would either stay alone hugging on to those motivation books or watch motivating youtube videos to get momentarily encouragement. Anyway, not all experiences are bad after all. Along the way, Some customers do appreciate my efforts and offer some warm encouragements.

Finally, my first deal was made after a month of farming! I had successfully convinced my customer to get a used copier machine for cost saving purpose and I felt really proud about it. However, it was a disaster in the end because I paid too much attention to my sales pitch that I have forgotten other important detail that was part of the deal. Hence causing a lot of inconveniences and of course got a bad scolding. As far as I could remember now, there are no repeat sales from her again.

Having experienced so many setbacks, I felt quite amazed that I didn’t throw the towel and still continue where I have started. Just like the old saying, there are lessons to be learned if you look at your situation in the right way. Rainbow always surface after the rain. Those bad experiences had helped me understand the reality of life and know what it takes to make ends meet.

I have developed skills that were never taught in school and it keeps me staying in the game till today. To begin with, selling photocopy machines have never been my passion. But I am glad this job has offered me a lot of important life lessons I can take further with me as a valuable asset in my life. For those who have plans to enter this trade and sell photocopy machine for a living in Singapore, I hope my experience could give you some insight of what it means to be a copier sales person & hopefully you would find your rewards & write your own story.