Printer Transfer Roll – Everything You Ought To Know

featured image

A printer transfer roll is an important laser printer component that transfers images onto paper. It is made of metal and rubber and found primarily in laser printers. The transfer rolls work with fuser, drum and printer’s toner cartridges to execute the printing process. It also gathers the excess toner, if any, and passes it to a water tank just to avoid the accumulation of ink within the printer.



The transfer roll is called as transfer belt in color laser printers, and it does same work as the transfer roll. On some model color laser printers, belts are known as transfer assemblies. For printing task, your color laser printer should have a belt installed and must be in a proper working condition.


How does it work?

The location of transfer roll is before the fuser and beyond the drum. As the paper moves through the laser printer, it goes through every element to accomplish the process of printing. It’s a step by step procedure.

Firstly, the drum gets the text or image components from the computer.  Then, it adds the component in the toner. In the next step, the paper is passed through the transfer roll.

Please note that the text or images will not be placed on the paper if the transfer roll is not in the proper working condition. The fuser is heating as well as a pressure element, which sticks the text or images on the paper. It happens when the transfer roll situates theses components on the paper. The transfer roll is such an element that without its presence, a laser printer will not be able to work.


How to clean the transfer roll

Another essential thing to know is how to clean the printer transfer roll. If your printouts or copies have excess toner spots, then you must clean the transfer roll. For this, you should work according to the directions given in the instruction manual of the laser printer.

First of all, take out the element from the printer and utilize a canister to drive off the remnants of toner. Before you start, make sure you wear gloves. Also, do not forget to use the short air bursts. Now hold the transfer roll over the canister to avoid any stains of ink.

Moreover, to get rid of the excessive toner, you can clean the roll with a fur-free cloth. As oil in your fingers can harm the element, therefore, do not touch the roll with the fingers. One important thing to note is if the laser printer is a color model with the belt, then you should read the manual for care instructions. You have to be careful while handling the belt as you may harm the elements if you are performing the wrong method of cleaning.

You can get transfer rolls from electronic supply stores and laser printer’s manufacturer. In fact, you can get the elements from online outlets too. Lastly, to get the transfer belt’s or roll’s part number, you can consult your laser printer’s manual. Whether you opt for a copier rental or get it yourself, you have to do proper care of your equipment.


How To Prevent Paper Jamming In Different Copier Areas?

featured image

Copier jammer is one of the most common photocopier problems. Sometimes it’s the fault of the machine and many times; it’s because of user’s fault. Regardless of the reason, the paper is going to stick in your copier more often than you think.


Paper jams happen for a variety of reasons. Most of the times, these problems are easy to spot. Just look at the control panel. If you notice a blinking spot, open up the right area, remove the paper and re-insert it. But many times, fixing the paper jams is not as easier as it appears.

Here are the most common areas where most jams occur and the best ways to prevent them.


Input Area

If your copier machine features a feeder on the top that takes scanned paper, you can experience jamming by multiple pages being drawn inside at a time. Make sure you fan your originals before putting them on the feeder. Check the sheets for frayed edges and dog-eared corners and staples. Remove or fix if you notice any of these issues. Make sure you load the hard copy originals in a nice straight stack to minimize the paper jamming issue.



Throughput Area

Most of the paper hamming happens in the print engine. It is the place where heat and electrostatic energy collaborate to fuse toner particles onto the fast moving paper pieces. It results in producing a print or copy on a laser device. You can fix the jam around this area in the following ways

  • Use only good quality paper. Have you ever heard prevention is better than cure? Consider this fact and use only high-quality paper to avoid the problem. Not all grade papers are manufactured equally. Lower quality papers are more susceptible to create jams than high quality papers. These create something that copier technicians call “paper dust” to cause jamming and printing quality issues.
  • Load papers facing up into the paper drawers. Look at the packaging of a ream of paper. While loading the copier with papers, follow the arrows and use the natural curl of the paper to guide you in paper loading. Make sure to fan fresh paper before loading into the drawer. This way the system will select one sheet at a time. When a jam occurs, carefully remove all paper pieces. Don’t leave even a tiny piece of paper in the paper path. Also avoid extreme heat, cold and humidity to paper as it may lead to major copier problems.


  • Use a dedicated circuit to power your print device. It the printer use power from a shared circuit with another large appliance, surges in power can lead to short or lengthy problems. It’s because the system will have to fight to maintain a constant energy level.


Output Area

Paper jam may also occur in finishing area where your hardcopy output is stapled. Although this is a rare case, it can happen. To prevent paper jam in output area, keep the tray clear as prints are generated and stacked up.

Use quality staples to avoid the issue when papers re-enter the system for duplex printing.


Surprising Stats About Office Printing Costs

featured image

Credit: inkjetwholesale

You buy or rent a photocopier, feed it paper and tone, and start utilizing it, right? But, believe it or not, printing is among the most understood parts of the business. From simple in-house uses to outbound materials, different types of business printers remain instrumental. But rarely do they know what and how of their printing operations.

Here are printing statistics that highlight the importance of monitoring your print expenses.


Supplier Agreements Reduces 20% To 30% Operating Costs 

Another best way to reduce the overall printing cost is to establish trusted partnership with a managed print service provider. Startups can undergo a strategic agreement with the service provider. It will provide them with a stable and long-term access to print management, support, and resources at a reasonable rate. It allows streamlines the fleet of your equipment, simplifies the print vendor relationships, increases productivity and saves you money.


Average It Department Spends 15% Time On Addressing Printing Issues

Like other hardware devices, printers also need maintenance and have issues that need to be addressed. On an average, IT department spends 15% of its time fixing printing related issues. These are issues such as software incompatibility, network connectivity, user assistance, etc.

Businesses don’t count printing issues as a top priority for their IT department. It’s important to allow your IT personnel to focus on copier issues so that your printing strategy is always in place.


23% of Customer Support Calls Are Printer-Related

Credit: unistarcostreduction

This stat demonstrates that printing is still one of the foremost functions in companies. To fix this issue, the most useful solution is to allow proper management and maintenance of photocopier machines in your office.


90% of the Companies Ignore Printing Costs

It’s true that it is the age of strict budgetary constraints. Even in this competitive and restrictive environment business turn a blind eye to their overall print expenses. According to Buyer’s Laboratory reports, around 90% of the companies take printing costs leniently.

Credit: encompass-mps

When companies fail to monitor their print costs, it leads to waste of vital resources. Besides tones, paper, and ink, printing costs also involve machine maintenance expenses. Without oversight, your precious money can easily lose on useless products and services. Failing to track printing costs also lead to a supply shortage, which could interrupt the print projects and overall productivity?


Documentation Costs Between 5% And 15% of Annual Revenue

Studies also show that printing and document costs eat up between 5% and 15% of company’s total revenue every year. Businesses can minimize the impact that printing puts on business revenue.

The simplest way is to follow a better print management system to ensure that all machines, supply-use, and users are operating efficiently.


Failing to Track Print Costs Means Missing Out 10% To 30% Potential Savings

Without oversight, you may miss out on significant saving channels. Lack of cost supervision and management always leads to financial waste.

Keeping these facts in mind, the more in-depth analysis of your office printing costs becomes crucial. Calculate and track your printing costs, and run a healthy print management strategy within your organization.


Four Types of Copier You Can Use in the Office

featured image

If you take the time to look around, one of the common machines in every office is a copier. These handy appliances can be normally found in offices because of their functionality in producing copies of important documents. As a result, you get to save a lot of money and be more efficient in disseminating these documents for within and outside of your office.

But you shouldn’t just get any copier. You have to determine your specific needs and budget to find the right kind of copier. You might also want to look for a wide variety of options available for you here at To help you out further, here are various kinds of copiers that can serve your purposes.

Mono-type copier

As the name suggests, these copiers only reproduce documents using black toner. It can’t make copies of documents with any color in them. Mono copiers are usually affordable, easy to maintain, and convenient to operate. There are some variations of mono copiers as well. Low-end mono copiers can only manage to reproduce a small amount of pages per minute while the high end ones can churn out at least 100 pages per minute. If your office only deals with text documents, mono copiers are the perfect fit for your needs.


Color-type copier

These days, most offices deal with documents that have several colors in them. This is the reason why color copiers are a popular choice for any business to recreate these documents. Aside from reproducing black and white copies, they can also use a wide range of colored toners for any document type. In order to accomplish this feat, color-type copiers use cartridges or drums that contain Cyan, Magenta, Yellow, and Black. From these four colors, they can reproduce any other color present in your office documents. Of course, you need to source out colored toners and cartridges and stock them so your copier can continue functioning properly.


Network-type copier

Photo from Denver Copier

In a large office, several employees would line up to use a conventional copier. This will take a lot of time and the copier might end up being overused by your employees. To prevent that from happening, a network-type copier is what you should go for. Basically, this kind of copier is connected to your office’s main server, along with every computer in your workplace.

An employee will direct the document he or she wishes to be reproduced to the copier and this machine will do the rest. This takes away the hassle of lining up and consuming too much time for your employees. When you choose this advanced type of copier, whether you rent one or bought one as an investment for your company, you should know how to use it the right way.


Copiers with other functions

When it comes to copiers, a popular choice is to get one that has several other functions. Copiers that can scan, print, and fax, among others, are very useful inside an office setting. Furthermore, these multifunctional copiers can also be connected to the internet and to computer network servers for added functionality. In some case, employees can reproduce documents with the use of an USB drive or via a wireless connection from their own device. This provides a lot of convenience for any employee doing several jobs all at once.


Four Health Tips for Copier Users

featured image

Some are raising health concerns about the effects of copiers to the human body. They contend that certain allergies, asthma, and pneumonia, among others, can be caused by constant exposure to copiers. But despite all these speculations about the adverse effects of copiers to our health, we cannot simply throw this equipment away because they have become a necessity in business operations.

Copiers have proven their worth due to their useful function of reproducing documents of any kind with the least amount of time. The alleged health risks that they pose are not sufficient reasons to get rid of this helpful equipment because we can practice simple copier usage techniques to remove all those threats.

As such, here are some tips on how to handle your copiers so they won’t pose any health issue for you and your employees.


Wear protective gears when Changing Toners

Photo from: Aliexpress

Whenever we operate a copier, we expose our body to diseases that can be caused by this machine. The result would really cost us our hard-earned money and precious time whenever we get sick. To remedy that, a simple solution would be to wear protective gears when replacing your toners or cleaning the machine interior.

For starters, you can use face masks to prevent the entry of any harmful element into your lungs. Using gloves can also help prevent any allergies from ravaging your skin. Last, but not the least, protective gear for your eyes will shield them against toners whenever your take out an old cartridge and replace it with a new one.

And speaking of toners, it’s always best to hire professionals who are armed with the right experience, gears, and knowledge on how to handle toner issues and maintenance. Otherwise, you would be exposed to its harmful effects whenever you handle these cartridges.


Keep a Distance

Placing a copier right in the middle of a busy part of the office isn’t such a good idea. Lots of people will be exposed by the negative effects of this machine and can be a cause for certain ailments. The best solution is to place a copier in a separate room, away from the employees of your office. You can place this machine in the storage room, where your supplies of paper can also be found. Just remember to place your copier in a room with proper ventilation and air conditioning to properly get rid of its harmful odors.



Regular Copier Maintenance

Photo from: Lesolson Blog

If you check and clean your copier at least once a week, dust and dirt will not pile up. At the same time, the machine’s filters can get clogged by paper dust if you don’t maintain it regularly. The quality of the copy will also be affected because the dust that’s caught up inside this machine will cause spots, smudges, and streaks on the final output.

To make sure that doesn’t happen, clean the glass, the paper trays, and the rollers inside the machine. If you’re afraid that you might damage some parts inside, let the pros handle the cleaning and maintenance of your office’s copier. They are trained and equipped to maintain your copier without causing any complications on your part.


Photo from: WikiHow

Consider your Posture when Using the Copier

Our posture in the tasks we do everyday can be a big factor for our health. The same logic applies when you operate a copier. This is true, especially if you have to make lots of copies in one go. That’s why you have to elevate or lower the height of a copier if you are straining your body too much when you operate it. Sprains and muscle irritation might result if you don’t take precaution in this matter.


Just like all the other equipment in our workplace, copier machines can also pose health risks if we are not responsible in operating it. These minimal health effects can easily be evaded if you follow the tips mentioned above.


Know the Causes of Black Lines and Streaks on Copies

featured image

Although built for simple functions like copying text and images from one page to another, a problematic copier machine can be a bane for office workers.


Credit: ytimg

If your business or office is vigorously based on a photocopier, then streaks on copies might be among the most common issues you stumble upon frequently. Well, streaking is a typical problem that occurs in the two different forms. The first is light streaks that appear where the toner is inadequate. And, the second is a dark streak that occurs when the toner is overflowed. The problem could likewise indicate that the toner is not sticking to the places where it ought to be on the paper.

To address the problem, sometimes you need a professional technician and many times you can do it yourself without master’s assistance. In either case, you must know the causes of settle the problem in the best manner. Also, once you know the causes, you can keep the problem of streaks at bay.


Lack of Cleaning 

Over time, components of the copier house dust and grime inside. If you don’t clean these components regularly, it can eventually affect the performance of the machine. Streaking can be because of dirty corona wire, especially when it’s an old machine. Corona wire resides at the bottom of some copiers. It puts a charge on the paper so that the toner clings to it.


Credit: ytimg

You need a professional copier repair service or refer to manufacturer’s instruction manual to clean it appropriately. Clean the inside of copier every month to avoid streaking. Also, keep the glass copy board using window cleaner to avoid smudges and lines on the copies.


Problematic Toner

A problematic toner can cause streaking. Some copiers warn users when the cartridge is low on the toner and needs a replacement. Another toner problem could be a dusty cartridge. Many cartridges use a wire that charges drum of the copier.

A dusty cartridge fails to charge the drum that means, improper copying and streaking. It can also happen due to excessive toner spilling over from a cartridge’s reservoir. Check manufacturer’s instructions to know how to clean the cartridge your model.

Issues With Paper

To avoid this problem, store the paper in moderate humidity, especially in cold days. If you notice that loaded papers have static electricity, then stack them out, hold in one hand and fan them with your thumb and forefinger on the other hand to fix the issue. Make sure all users know how to use a photocopier properly.


Malfunctioning Hardware

Streaking can have to do something with your copier’s hardware. A malfunctioning drum unit fails to transfer a clear image on paper copies and results in streaks.


Credit: alicdn

If it’s not charging properly, you need to replace it. Hardware issues should be taken care of by a professional copier repair technician. A drum reaching the end of work life could cause dark and light copies.

As you see, there are many significant causes of streaks on your copies. In most cases, it is best to ensure continued performance through a professional specialist.


How To Recycle Empty And Use Ink Cartridges?

featured image

If you are reading this post, we appreciate you for being conscious about the environment. This article throws light on all possible and easy ways to recycle your empty and used cartridges while reducing your carbon footprint.


Photocopier machines are must equipment for offices all over the time. Every office is equipped with at least one copier to manage their document systems. Taking these facts into account, millions of empty toners and inkjet cartridges are disposed of every day. It contributes to the earth’s landfill and soil pollution.

If you think in favor of the environment and want to get rid of these useless cartridges, you have many other alternatives. And, the best, easiest and most profitable option is recycling used and empty cartridges of your copier.

You can recycle most of the cartridges up to six times. These are then refurbished, refilled and resold at a lower cost than the branded one. Don’t worry about the quality! Recycled toners and cartridges come with the same quality and offer output equal to the new one.


Ways to Recycle Empty Cartridges

If you have decided to be wise towards the environment and want to recycle ink cartridges, you have multiple options as given below:


Recycle Cartridge Locally

Credit: planetgreenrecycle

  • The first option is to make a call to a local store that deals in office supplies and photocopier sales. If your printer or ink cartridge supplier facilitates a policy for returning and recycling empty cartridges, simply call them. If not, call a local supplier and fix the deal. Most of the office supplies stores recycle used cartridges. It’s the easiest way to return it locally.
  • Major retailers run reward programs to encourage customers to return empty cartridges. In exchange, they will give you some cash, store credit or reward points for the future purchase. A few stores also offer a discount on the next cartridge purchase. Don’t forget to collect all details upfront to check limitations on time frame for returning the used product. Also check if they have any specific requirement, like accepting used cartridges only from certain brands or not taking previously recycles products.
  • If you have any local recycling center, call them ahead of the time and check out their recycling policy on their website. It’s another quick and convenient way to recycle used toner cartridges. See their policy to check if the product has to be properly packaged prior to recycling.


Recycling for Cash

  • There are thousands of websites that accept used cartridges for recycling for repurposing. This way, you not only help environment stay safe but also make easy money. Most of these sites have their own price structure. If the price seems satisfactory, send them an email with pictures and details of your product. If the buyer is interested in your cartridge, he or she will get back to you with guidelines send the product at their address.
  • Auction off the cartridge on eBay, if you like. Check the demand on a particular day to get the good price via auction sites. Simply, create your eBay account and advertise your products. Don’t forget to mention all information, such as model number, manufacturer, whether the cartridge is black, color or combined, etc. Also, post pictures to demonstrate that your product meets the expected quality standards. If the product has never been recycled earlier, you can get a good price for it.


 Credit: alicdn

Charity Donation

  • Are you interested in donating? Then you can donate empty cartridges to organizations that send the money made from the donation to schools and non-profits organizations.
  • You can think to donate it to local charities in your area. Just check if there are recycling drives in your area and if a particular charity organization accepts recyclable ink cartridges and toners.

Read the most common copier problems that you should know.

It’s a rapid way to guarantee your products are being recycled for helping a good cause. If a charity is running a recycling drive, you can easily spot donations boxes looking for recyclables. Keep in mind; charity boxes should explicitly state they accept empty cartridges before placing your product in it.


Reducing Waste

  • Another lucrative option is to reuse your empty cartridge for recycling purpose. Most office supplies retailers offer services to refill old cartridges at a nominal cost. It’s comparatively much cheaper than investing in a brand new product while allowing you cut back on your carbon footprint.
  • Develop environment-friendly habits of using less paper and ink on a regular basis. It not only cuts back on waste but also results in increasing the lifespan on your toner cartridge. If possible, read the maximum of your documents on screen. Also, choose to fill out forms online, if the option is available. Think electronic tickets and pull up your itinerary on your cell phone instead or printing it on paper.
  • Check your local outlets if they are selling recycle cartridges and toners. People prefer buying recycles products to reduce electronic waste and also because it offers them the cheapest deal on cartridges.  It’s important to note that recycled cartridges work similarly good as a new product does.

But make sure that you take some precautionary steps when purchasing the same. Read the reviews of the supplier in question. Recycling cartridge takes some work and some companies do it better than others. Don’t forget to thoroughly read the return and warranty policy. Genuine companies always offer returns or warranties upfront.

Credit: pinimg

See, there are so many ways to recycle a useless empty cartridge without negatively affecting the environment.

There is no doubt that people understand the importance of recycling paper. But the world still not properly motivated to recycle and reuse empty printer cartridges. E-waste spans a bigger portion of environment pollution.

Commercials can contribute towards reducing e-waste by motivating their employees to recycle printer cartridges. Even if it’s a digital page, printing still plays a crucial role in our lives and not going anywhere in future. So, it’s important to stay and raise awareness to minimize the damage to the environment and for recycling the empty toner cartridges.


How to Maintain Your Office Copier Machine?

featured image

Whether you purchase or rent copier equipment, it is an essential tool in your company’s arsenal. When a photocopier is down, the whole work comes to a sudden halt, which is typically not affordable for businesses. It is only time when we seek maintenance services for the jammed machine.


However, this one of the most expensive office equipment needs constant regular maintenance efforts to handle the excessive usage of the copier properly. Talking about the repairing cost, advanced versions of photocopiers cost hundreds of dollars for repairs.


Train your employees to use it

As mentioned above, your office photocopier is one of the big investments for your firm. Technology changes everyday, and so does the method of using technical inventions like a photocopier.

So, to make the most out of your machine in the best possible manner, it’s advisable to train your employees on how to use it up to an optimum level. It will not only educate them but also encourage them to be constantly efficient with the equipment.


Hire A Go-To Person Within The Organization

Choose a trustworthy person with great learning skills from your employees and train him or her, the maximum on your machine. Also, share much of the internal knowledge with him/her.

There is no doubt that service providers could address a multitude of rent copier problems within your company, better having a go-to person within the company makes the technical process extremely efficient and costs your company comparatively less money.


Avoid DIY Fix

You can fix the issue by following machine instructions and user manual. But, there are some issues, like frequent paper jam, for which you have to call a trained and professional service provider who will fix this recurring issues and allow you smooth business operations.

Never put pressure on any component of the copier as it could cause damage to the machine. Also, don’t forget to dust the exterior along with the interior of the machine while working on it. Finally, to clean the top of the ink nozzle, take a cotton swab, dip it in alcohol and rub it gently on the nozzle.


Turn Off The Power

Before you start cleaning or maintaining your machine, make sure you keep the power supply to your rent copier turned off. It will protect the device as well as you from unpleasant electrical accidents.


Clear The Hard Drive

Most of the modern photocopiers have an internal hard drive that stores day-to-day information that you process through the machine. Chances are the drive has extremely sensitive information stored in it. So, it’s important to clean up your hard drive regularly to keep it running smoothly and protect your organization from data theft.

When the agreement of your rent copier is about to over, or you are planning to sell your machine, make sure you completely erase or destroy the hard drive to avoid data breaches.


Use Appropriate Products

Each copier of different model and brand may require a specific kind of product. So, make sure you use the best possible type of paper and toner for your machine. Using the highest quality paper for copier will create less dust inside the device. And, less dust means less maintenance needed for your photocopier.

Never keep the copier loaded with the paper as it might accumulate dust and moisture on it. Also, toners are available in a wide range. If you don’t use a toner suggested by the manufacturers, you may end up facing severe damage, which will eventually lead to huge maintenance costs.


Properly Load The Papers

Most people take loading paper leniently. But to avoid your copier machine from jamming, it’s important that you appropriately load sheets. Never load folded, crumbled or wet paper inside the machine, which could result in paper jam or printer failure.


Keep It Covered When Not In Use

Develop a good habit of turning off your rent copier and keep it covered when you are not using it. Ensure that the copier is completely dry before you cover it. With this simplest step, you can keep dust from depositing inside it. Moisture damages certain parts and affects print quality. So, make sure it’s always dry!


Clean The Machine Regularly 

Giving a regular cleanup to your machine will extend its life significantly. Use a lint-free and soft nonabrasive cloth for cleaning the glass. Keep in mind; never use spray cleaner directly on the glass. Instead, spray the cloth and then clean the glass, which will protect it from scratching due to the existence of dust of staple pins. Never do these things with your multi-functioning copier.

On the interior part of the rent copier, use a cloth to wipe out the visible dust. You can also use a small, fine-haired paint brush to clean all interior components of the equipment. Dust the ink cartridge holder, paper trays and other parts that are susceptible to house dust inside.


Replace Air Filters Frequently

The air intake of your device can pull unpleasant dust elements. All air intake panels in copier machines have filters on them. It’s good to put a strip of clean cheesecloth to create a protective layer over the opening part of this filter. Change the air filter frequently to keep the machine free from dust and grime.


 Get Regular Maintenance Check 

In spite of regular maintenance efforts, the copier machine will take a beat at some point in life. After all, it’s working for you 7-8 hours or more for you. Moreover, there are a few components that are inaccessible, and you can’t clean them.

So, to keep your entire device in a good working condition, regular maintenance service checks from a qualified technician or service provider is a must.

It’s important especially when you have a heavy reliance on your equipment and downtimes are critical for your business. Better stay in touch your supplier or service team so that they are available on a single call for any technical glitches.

Last, but not the least! Whether you buy a brand new or rent copier machines, it’s your responsibility to keep it well-maintained and in good working state. Just a little effort could save you from the big investment of repairs and maintenance.



Digital Vs Analogue Copier – Know The Difference Before You Buy

featured image

Though most of the people prefer digital copiers, analog technology is still occupying a wide landscape. So if you are thinking to buy or opt for copier rental, it’s important to educate yourself about the difference between both digital and analog copier. In this post, we will look at what makes analog different from digital machines.

Originally, photocopiers used to be analog, which was the defacto standard until digital copiers came into the limelight to offer surprising features that were not accessible with their analog counterparts.


How Does Analogue Photocopier Work?

The working of analog copiers is based on light that passes through a lens and reflected onto its photosensitive surface. This light beam has a high intensity and thus requires fans to keep the machine working fine and cool during the copying process.

Unfortunately, these fans attract dust and mirror on the printer become coated with a thin film of dust and grime that consequently results in inferior copy quality. Also, analog machines don’t possess a memory and therefore, require a scan for every copy to be printed.

These copiers feature a cylindrical drum that is charged electrostatically by using a high voltage wire. A photoconductive material covers this cylindrical drum that makes it conductive when comes in exposure with the high-intensity light. Much like traditional cameras, this bright light illuminates the document which needs to be copied.

The lighter and whiter portions of the document reflect the light back, whereas the darker areas like images and text don’t do it. The document then projects the light onto the photoconductive material that covers the above mentioned cylindrical drum. Therefore, white blank areas on the document reflect light back onto this drum that results in charging these areas positively.

In analog copiers, the toner itself positively charges, so it is repelled by the positively charged areas of the drum that have received the reflective light.  And toner is also attracted to the drum areas which remain negative charge, or we can say the areas which have received no light.

The whole process results in the impression of pattern existing on the drum which is transferred to the sheet of paper using rollers with the application of pressure and heat.


How Does Digital Photocopier Work?

The process that digital copier machines follow is defined by the fact that it stores a digitized form of scanned document which has to be copied. As soon as this scan is digitized, one can enhance it and remove errors before printing it for professional use.

The printing mechanism used in these machines or the process of transferring toner onto the media resembles that of a laser printer.  The digital photocopier relies on a system of interconnected sensors and mirrors to imprint the intended piece of paper with the image, which attracts the toner to it through an opposing charge.


It’s true that digital machines have replaced the analog one. Though digital copier still reflects light, the light doesn’t need to be of extremely high intensity much like that required in its counterparts. That’s why it doesn’t require fans for cooling the machine, and it also attracts no unwanted foreign objects like dust and debris into the optics.

The light in digital machines is reflected into a unit that is responsible for converting light and dark into binary signals. The copy of scanned document is projected onto the drum with the use of laser or a led array. The hard drive saves the document and allows it to be reused whenever required in the future.


Why People Prefer Digital Over Analogue Copiers?


Copy Once, Print Many 

These modern printers allow scan once and print many times facilities saving users a lot of their efforts and time. Undoubtedly, scanning and storing data on the hard drive can give rise to security risks, manufacturers of copiers have introduced secure data encryption of hard drives to prevent damage or loss of your sensitive data from the machine. So, whether you buy or go for copier rental, don’t forget to check data encryption facility in it.


Paperless Office Movement

Since more and more offices are turning to be paper-free, the ability to scan documents, then extract text and file them efficiently is swiftly becoming the norm of owners of digital multi-functioning printers. Many companies are providing document management solutions that allow you to scan quickly, file and sort all your documents whenever required. With these features, helping companies and security regulatory agencies, you can save yourself a lot of time, money and effort like a pro.


Efficient Networking Facility 

With the use of a digital photocopier machine, it is easy to connect your MFP or copier machine to your network and process it straight to and from your desktop computer. Users can also avail things like FTP, emailing or faxing by connecting their machine to the network within their premises.

The devices used in networking may utilize cloud-based storage and also offer added benefit by allowing off-site storage of documents for future retrieval. These systems make multiple office employees share a single print device without needing to install their own unit that certainly saves consumables, time and money.


You Can Have Multiple User Accounts

Digital multi-functioning printers and devices allow you to secure your office. You can allocate available resources in the better way by using multiple user accounts. Keep in mind that not all products operate in the same manner.

However, the ability remains similar for an account that can allocate and track consumables and resources allowing you to properly bill the job and track the whole inventory meticulously without leaving a single loop hole. In addition to that, you can scan user boxes and perform other activities that are related to users by using cloud or FTP-based storage options.


Final Words

While you may be able to get used analog copiers on the market, but their unfavorable functioning against modern day requirements doesn’t make it a wise investment. So, to meet the modern and demanding official paperwork needs, the digital option certainly is the more flexible and safer bet. You can invest in copier rental option to save huge money, especially when you need it for very short-term.


 4 Things You Shouldn’t Do to a Multi-Functional Copier

featured image

Almost every office has a copier. Having one means you no longer need to print out multiple copies of one document and waiting for the entire process to be finished. Along with the time lost, you’re also going to lose printer ink and precious money at the same time. This handy device allows employees to be more productive in their work and in the documents they’re producing. That’s the reason why utmost care should always be practiced when handling a copier machine. Otherwise, the lifespan of your office’s copier will be drastically reduced. Here are some things you should never do to a copier.


Never use or wear small items near a copier

A copier has so many intricate and sensitive parts inside of it. All of these parts work in unison when they make copies of a document. With just one of them getting damaged, the entire operation of a copier will be severely compromised. That’s why you should never ever hold or wear small items while you are operating a copier.

One good example is your wedding ring. You’ll never know when it might fall off and it’s really bad if it does fall inside a copier. Another example is placing staples or paper clips near certain openings of the copier. Since the copier will vibrate when producing copies, these small things might fall into these openings. Once these things happen, they moving parts inside a copier will grind against the ring and internal damage will occur. Here are other copier problems you might want to know so you can avoid them. Before starting a copier, leave all your jewelries or other small items somewhere safe.


Photo courtesy:


Forcing the wrong type of toner

Some employees would rather stand by on their own hard-headedness rather than ask for help. The same goes too for a copier’s toner. Once the current toner has ran out, it’s very important to replace it right away. Make sure first that you’re getting the proper toner type. When someone forces an improper toner inside a copier, there’s always the risk of breaking the machine wide open. Forcing the wrong kind will cause damage and having it repaired will really be costly.


Pressing random buttons simultaneously

A copier is a machine that has different controls to it. This is particularly true with an advanced and quality copy machine that is multi-functional. They’re not like any video game where you can push several buttons all at once to get a result. You have to familiarize yourself with these buttons and what their respective purpose is. Otherwise, pressing one or many buttons repeatedly can break a copier’s board. The same thought also applies to copiers with touchscreens but their controls are much more sensitive. In all of this, be careful in operating a copier’s control board.


Never eat or drink near a copier

When a machine is in close proximity with food or drinks, there’s always a disaster waiting to happen. That’s why you should never operate a copier while you are eating a meal or drinking some sort of liquid of any kind. It’s better to be safe because you’ll never know when you might spill some on the copier. Once a copier has been exposed to your drinks or food, these things might go inside and cause trouble for you. When it comes to your office’s copier, safety always comes first.

It’s always the better solution to practice safety when you’re using a copier. If you don’t know the first thing about these machines, it would best if you rent your copiers for your office. In this way, you only spend a fraction of the total cost when you rent one.


Photo courtesy: