Buying or Leasing expensive copier

Cost of owning or leasing a copier

As far as administrative works are concerned in an office environment, printing has always been part of the day to day operation.

However, just like owning a car, copier machine is considered a liability and is every company’s running costs. It can add up to a hefty sum if there is no proper printing management system.

Besides the daily expenses of printing, getting a photocopier machine is another huge investment that most companies have to take into consideration. The cost of owning a  copier machine could easily start from $8,000 and beyond depending on the print’s output capacity. It is a luxury to buy one, especially for those small start-up company. Therefore, if you are considering getting a photocopier machine for your business, it is easier to take on a leasing plan than to fork out the whole sum. It is important to pay attention at the interest rate and see if it work for you in the long run.

Going for Copier Rental

Another solution for printing is to rent a copier from a photocopier service center. In contrast with the lease agreement, the copier rental has a shorter commitment period, usually less than 3 years. You can negotiate with the service provider for shorter rental term & they do not charge you interest for renting their copier machine!

Meanwhile, the drawback for renting a copier is that most service supplier only offers a used copier instead of new. However, in my opinion, the advantages outweigh the disadvantages. This is because not only it is cheaper to rent a copier, but also it usually comes with a service level agreement that is no different from purchasing or leasing a copier machine.

Compare to a new copier, a used copier may, however, be more prone to wear and tear. But on the other hand, since it is cover under warranty, there is not much to worry about it.

One useful tip to keep in mind when sourcing for a rental copier. Look for a copier with a higher print capacity. It would certainly be more durable and less prone to break down.