Copier Overheating: Tips on How to Detect and Prevent It

Time and again, offices, companies, businesses, and almost all organizations with a goal use papers to put into writing their plans and every part of it.

Even in the midst of technological advancements, papers have not been lost in translation, simply because of their unique use and ease of production. As long as there are discussions and meetings, reports and presentations, there will be paper used as medium of communication.

As long as there are papers in the office, copiers will be there. In fact, copiers these days are designed to be connected to computer software and mobile applications for office productivity. This way, file reproduction will be incorporated to office-related tasks. Imagine connecting your team productivity app to a copier in order to reproduce the list of tasks and give each team member a physical copy that they can hang on their cubicle as a reminder. As we said before, paper is still better that e-documents in some respects.

In this article, we’ll discuss more about taking care of your copier as it remains to be an important office equipment. We’ll talk about copier overheating and how you can prevent it.

 

Signs of possible copier overheating

What’s the behavior of a copier that’s about to overheat? This is the first smart question to ask if you are guilty of producing tons of copies every single day. We’ll answer that in this part of the post.

 

Frequent paper jam

If you always find yourself removing stuck papers in your copier, that’s not a good sign. Frequent paper jam indicates dysfunctional parts inside the machine. If this keeps on happening, you have to get your equipment checked by repairmen. Better yet, ask for assistance from a copier machine Singapore company that specializes in copier solutions.

 

Automatic turn-off

Been waiting for the paper you printed to finally come out but you find the copier turned off without anyone touching it? This is another bad sign. This could mean that your copier has reached the ceiling temperature, causing the system to shut down. That’s a red alert for possible copier overheating.

 

Warm air not released

When your copier sits right next to other office equipment that it is surrounded by so many things in all corners, expect it to malfunction soon. Copiers, especially the bigger ones, are supposed to have a dedicated space in your office where it can freely release warm air as it operates. If so many items surround your copier, it won’t be able to breathe out warm air. Do the math to assume what happens next.

 

Preventive Steps

When you see these signs in your office copier, you can practice these simple preventive steps to save it from overheating.

 

Inspect for dust

The inner parts of your copier must be inspected for dust and dirt that accumulates over time. This may be the cause of frequent paper jam. Clean the entire unit and notice the change.

 

Avoid multiple printing

You may need tons of copies in your office everyday, but as much as possible, don’t do multiple printing from different computers to avoid copier overheating. You can also opt for a high-performance multi-functional copier if multiple printing is part of your daily operations. Although these copier types are really costly, you have a more cost-efficient option in copier lease.

 

Let your copier rest

If your company does not operate 24/7, make sure to turn the copier off when no one’s in the office. Let your copier rest by totally unplugging it.