How much do you spend on printing ?

For most cases, if your photocopy machine is under service maintenance warranty, it will be covered with full maintenance until the end of warranty period. The subsequent expenses you incurred then is from your printing usage.

While the cost of a copier machine is the most important factor before committing a sale, the cost of each print is also as important, but often time overlooked. Industry such as auditor firm that is heavily dependent on hard copy printing could spend few hundred bucks each month just on printing alone.

Here are some ways you can save on your print

a) Study what is your print volume per month and negotiate a fair deal with your vendor before committing on a new copier machine.

b) Understand the type of service level agreement offer by your supplier. Is your cost per print vary depend on a certain condition or is it a flat rate.

c) Manage your print by using print management software solutions to track, monitor and control print usage across different users or departments.

Print management software solution is by far one of the most effective ways to cut down and control your company print usage. Company with a sizable headcount with different department can see a significant saving on their overall printing even in the first month when the solutions implemented.