Clever Ways to Maximize Copier Rental Services

Our generation of workers have all grown up with printers and scanners as our leading office equipment. There was a time in our office days that they were the only occupants inside the office equipment room. They are our best friends that we use even in printing non-work-related files. We also had our share of “bang the printer” episodes when we desperately needed them but they wouldn’t work.

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These days however, with the advent of PDFs and other electronic files, some of us may have not been informed of the advanced features that 21st century copiers have. It’s about time we learn about these features and maximize them to our advantage. Some of these equipment are even called multifunctional copiers that make our work a lot easier.

So if you are renting out one of these advanced multifunctional copiers from a reputable company, here are our tips to help you maximize this vital office equipment for the benefit of your  business operations.

 

Follow the instructions carefully

Copier rental is an agreement where a business owner pays regularly to another company for the use of this copier or multifunctional copier. Thus, you have to familiarize yourself with some important information about copier lease, including ways on how to take care of this device. During discussions with the lessor, take note of the maintenance instructions he will say and observe them carefully. Although the equipment comes with a manual, be proactive in asking about the capacity and features of the copier you are renting.

 

Disclose important information about your usage

Advanced multifunctional copiers nowadays have improved capacity to print a large volume of  files. In fact, if you opt for Canon copier rental, there are units with 500 sheet cassette capacity that will really be advantageous for your operations. But you have to be honest with your lessor about the needs of your office so they can give you correct information about which copier suits your needs best. Don’t just ask for any copier available for lease, but disclose the specifics about your company’s use of this equipment.

 

Maximize use without exceeding the limits

Since you are paying merely for the use of the copier and not for its full ownership, make sure you’re treating it right. Observe proper maintenance tips and never overuse it beyond its limitations. And by using it according to its capacity, we mean benefit from all its features.

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If you are renting a multifunctional copier that connects to your office network, use that feature to make printing easier. If it can print up to 250 sheets, then use it to make your operations faster. Multifunctional copiers are scanners and fax machines as well, so take advantage of all these capabilities while making sure that you don’t exceed the limits.

If you used to pay outside to print colored marketing materials for your company, start printing inside your office using the multi-colored advanced copier you leased. Some companies even avail of copier rental plans that allow them to do all document and print material-related activities inside their office. They are saving themselves from the extra expense of getting these materials printed outside.